The summer party, the Christmas do, the offsite, the launch night. Your colleagues take plenty of good photos, and the only ones that reach the comms team are the three somebody posted in Teams. Put a QR code on the tables and the rest arrive too, in one private gallery you control.
Free to set up, no card needed
Colleagues point their phone camera at the code and upload from the browser, so there's nothing for IT to approve. The upload page opens in the language each phone is set to, one of 15, which helps when the team is split between London and Warsaw.
Event photos usually end up split across Slack, Teams, WhatsApp and a dozen camera rolls, and the WhatsApp copies are compressed by default. With a gallery they land in one place while the event is still going. The morning after, whoever's writing the recap picks what they need and downloads the originals at full resolution.
The gallery sits behind one private, unguessable link. It's never listed on Google, there's no public feed, Keepcove never emails the people who use it, and the guest pages carry no analytics. If someone would rather a photo of them wasn't there, whoever created the gallery can sign in and delete it.
At a conference, put the QR on the holding slide between sessions and on a sign at registration. On a trade-show stand, run the photo wall from a laptop on the stand's screen: the newest photos come up as they're taken, with the QR in the corner for the next person to scan.
Put the invite text in the event email or the calendar invite, so people know before they arrive that there's nothing to install.
A6 cards on the tables, the A5 sign at the entrance or by the bar. If there's a screen for the speeches, the laptop driving it can run the photo wall once the formal part is over.
Whoever's hosting reads the ready-made MC line after the speeches or the awards, so everyone knows where the code is. It's when the most phones are out.
Post the reminder message in the team channel. When the photos are in, download the originals for the intranet, the newsletter or the recap, and check with people before anything goes public.
Print the table card or put the code up on a screen. Guests point their phone camera at it and the upload page opens in the browser, so there's nothing to install and nobody has to sign up. Every photo and video lands in one gallery, exactly as the phone saved it.
Yes. A gallery has no date lock, so a two-day conference or an offsite can share one as long as it stays within 3,000 photos and videos. If the two days have different crowds, two galleries (£39 each) keep them apart.
Per event, not per head: £39 once to open uploads, with unlimited guests and room for 3,000 photos and videos. That includes a year online from the day you pay; after 12 months it renews automatically at £14.99 a year unless you cancel, and you can cancel anytime. Setting up is free, so you can test it before anyone spends anything.
Yes. Stripe emails a receipt when you pay, and your invoices are listed on the Stripe billing page, which you reach from the Manage billing button on your dashboard.
You can download every photo and video as the original file, at full resolution, which is what you want for a recap post or the intranet. Whether a photo of a colleague can go public is your company's call, so ask people before anything goes on LinkedIn.
Set up the gallery in two minutes, free. You pay per event, and only when you go live.
Guides for other occasions
Free to set up, no card needed
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